Front Desk Associate
Location: Sao Paulo, Brazil
Function:
HD Finance
Requisition ID:
1030628
The role
The front desk administrator will focus on supporting the São Paulo office, ensuring efficient and consistent internal facilities process and delivering operational excellence to support our local team.
Key Responsibilities
RECEPTION
• Greeting, escorting vendors/visitors
• Local and Overseas courier services
• Maintain contractor/visitor log
• Receive packages & manages shipping related services
• Badging process - guest, vendor, and new hire badges
Fluency in English is required- Please submit your resume in English
ENVIRONMENTAL HEALTH & SAFETY
• Coordinates e-waste disposal (working with IT dept)
• Identifies risks / exposures to workplace hazards and provides solution to remedy
• Support sustainability programs
• Tracking Sustainability Components e.g., energy, water etc.
FACILITY & WORKPLACE SERVICES
• Restock kitchen/office supplies daily and as needed
• Ensures snack program is of high quality and up to standards
• Facilitate facilities activities of new hire (e.g., apply new pass, prepare workstation, etc.)
• Facilitate facilities activities for leavers (e.g., retrieve back building pass, employee badge, workstation clearance, etc.)
• Assist in facilitating of employee workstation changes
• Coordinates furniture reconfiguration requests with customer and furniture vendor
• Check & submit for invoice payments approvals - facilities vendors
• Tracking/update of all facilities assets
BUILDING MAINTENANCE
• Receive and facilitate work orders from local office (e.g., lights need to be changed, fixtures need to be repair, etc.)
• Liaison and coordination with facilities vendors on building repairs/maintenance issues
• Liaison with building management for building related issues
• Manage MFDs/printer supplies and services
• Assist facilities manager in quarterly or annual maintenance activities e.g., carpet cleaning or pest control
FINANCE ACTIVITIES
• Coordinate and work closely with accounts receivable on the payments received
• Weekly submission of Invoices & Expenses for process / payment
What you’ll bring
- 1+ year of experience in a Facilities role
- 2+ years of office administrative experience supporting large groups
Pessoas com deficiência são bem-vindas e encorajadas a se candidatar. Nossa empresa está comprometida em proporcionar adaptações adequadas e um ambiente de trabalho inclusivo e acessível para todos os candidatos e colaboradores.
People with disabilities are welcome and encouraged to apply. Our company is committed to providing reasonable accommodations and an inclusive, accessible work environment for all candidates and employees.
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Championing diversity, equity, and inclusion
Diversity, equity, and inclusion (DEI) are integral to our culture and identity. Diverse thinking, a commitment to allyship, and a culture of empowerment help us achieve powerful results. We want you to be you, with all the ideas, lived experience, and fresh perspective that brings. We support your uniqueness and encourage people from all backgrounds to apply and realize their full potential as part of our team.
How we look after you
We help take care of your today and tomorrow with industry-leading benefits, support, and services that look after your holistic health and wellbeing. We’re also champions of life balance and offer flexible arrangements that work for you (role and location dependent). We’re always looking for new ways of working that bring out our best, which leads to unexpected ideas. So here, you’ll experience a sense of belonging, and discover autonomy, freedom, and ownership as you work alongside talented people you enjoy sharing knowledge with.
We’re proud to say we’re an equal opportunity employer and welcome all applicants for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran, age, disability status or any other protected characteristic. Should you need reasonable accommodations during the recruitment process, please let us know so that we can do our best to set you up for success.
